It’s the 4th. The statements are here.
Three accounts, a card, and a hundred-and-some lines each. Someone has to read every one, decide what it was, and key it into QuickBooks. That someone is you, or someone you pay.
Our guarantee
Connect QuickBooks, answer the two intake questions, send your statements, and work your approval queue. If a complete statement that ties to its own totals isn’t proposed and tied within 48 hours of arriving, or your first month certificate isn’t countersigned within 14 days of every statement for the month arriving and your approvals being done, we refund the setup fee and you keep your QuickBooks file. The only open items will be questions for you or your CPA. No contract on the pay-setup plan: leave any time and keep your clean books and your logins.
Two of us run every setup, so we take 8 companies a month. Books clean before January is the deadline, and the November and December spots are the last ones that make it before tax season.
Act 1 — The month you know
And it’s not the typing that gets you.
It’s the deposit that’s already in there from an invoice, waiting to get booked twice. The check with no name on it. The month that’s off by $61.40 and won’t say why. A single double-booked deposit can take days to find and unwind. Hand-coding is slow; undoing hand-coding is worse.
Act 2 — The ride: one statement, start to finish
01
The statement goes in. That’s your whole job.
Upload the PDF from your phone or desk — the same file the bank gave you. No bank logins, no feed connections. The file is checked and fingerprinted so the same statement can’t sneak in twice.
Upload a statementReview queue
EntityRidgeline Excavating
📄 june-2026-checking.pdfPDF, ≤ 4 MB
Upload
✓ Done — 87 items ready to review.
02
First it has to tie. To the penny. Or nothing posts.
Beginning balance plus deposits minus withdrawals has to equal the ending balance the statement itself printed — and every line has to sum to the statement’s own totals. Every statement is checked against its own printed totals. If it doesn’t tie, nothing from it posts until it does, and we ask you for the missing page.
03
Then every line gets a proposal — in plain English.
“Fuel stop, looks like the truck card — Fuel & Auto, 94% confident.” Bookhand reads your QuickBooks chart of accounts, synced at setup and whenever your accountant changes it. Every proposal shows its reasoning; nothing hides in a black box.
Diesel at the pump — the truck card’s usual fuel stop.−$84.12
→ Ridgeline Excavating · Fuel$84.12
ApproveChange accountHoldReject
04
When it isn’t sure, it doesn’t guess. It asks.
A deposit with no name, a check with no payee, a line that could be two things — those hold, with a short card that asks the one question a human can answer: “Who was this check written to?” The judgment calls — owner draws, money moving between your companies — get routed to your accountant with the question already written.
Check #2151−$650.00
The statement shows this check’s number and amount but not who it was written to. Look it up and enter the payee — the engine categorizes it from there.
Who was this check written to?Identify & categorizeI’m not sure → CPAReject
05
Nothing posts until a human says so.
This isn’t a caveat — it’s the feature. You (or your bookkeeper) tap through the queue on your phone: approve, fix, or hold. Every tap is written to a permanent audit log with your name on it. AI proposes; people decide.
Transactions to review
14 left · 2 checks need a payee
You can decide these
Parts counter run — job supplies for the week.−$212.47
ApproveHold
Mulch and fittings — could be job supplies or a kept tool.−$96.30
ApproveHold
Checks — who was this written to?
Check #2151−$650.00
Who was this check written to?
06
Approved entries land in QuickBooks as native records.
Real Purchases and Deposits in your actual books — not a side ledger, not a pending feed. Every record carries a durable tag, and every posting run first checks QuickBooks for what’s already there, so the same entry structurally cannot post twice.
07
Corrections are re-read and logged.
Every posted record carries a durable tag, so the same entry can’t post twice, and corrections are re-read from QuickBooks and compared. Voids are $0 records with a note, and every change to your books is logged with a name.
08
The money you already entered gets matched — never booked twice.
If you invoice in QuickBooks, your customer payments are already there — so Bookhand matches the bank deposit to your record instead of creating a new one. Same for payroll run through QuickBooks. Double-booked income isn’t a thing it avoids carefully; it’s a thing the guards make impossible.
09
The month ends with a signed statement of where every line went.
Posted, matched, or held with a named reason — every single line, with the totals checked against the statement’s own printed numbers, both directions. That’s the month certificate. Norse AI countersigns your first three months while Bookhand learns your vendors. If anything in the month changes later, the certificate flags itself stale, and a daily scan looks for duplicate postings.
Month certificate — June 2026
Ridgeline Excavating · operating checking ····4417
complete, with named holds
Posted — 63 lines$48,112.40
Matched to your records — 19 lines$36,210.55
Held, with a named reason — 2 lines$1,412.10
Undecided — 0 lines$0.00
✓ Ties to the statement’s own totals — both directions
held: waiting on the loan statement’s principal / interest — 2 lines · $1,412.10
Act 3 — The month after Bookhand
Open QuickBooks. It’s just… done right.
Clean native records with the check numbers on them, deposits matched to the payments you recorded, an audit trail behind every entry, and a name on every change. Your accountant gets a book they can trust, with the judgment calls queued up and the questions pre-written.
And here’s the part of your month you get back:
Keying transactions line by lineabout 2 minutes each — 3–4 hours a monthTick-and-tie against the statement totals30–60 minutes per statementHunting duplicate deposits1–3 hours per account, per monthClosing out the month by hand2–4 hours per account, per monthFiguring out who each check was written to1–3 minutes per checkRe-deciding the same vendor every month— approve it once, Bookhand remembers
And here’s what Bookhand will never take from you.
Nothing posts without a person’s approval: yours, your bookkeeper’s, or ours on lines you’ve told us to handle. Business-vs-personal, owner draws, tax questions — those are yours and your accountant’s, always; Bookhand just tees them up. It never creates invoices, never runs payroll, never posts income you already record, and never guesses.
You decide
- Every entry that posts — approved by a human, always
- Business vs. personal, owner draws, tax questions (with your accountant)
- Who each unnamed check was written to
- Which proposed matches to confirm, and which to leave to us
Bookhand does
- Checks every statement against its own printed totals
- Proposes every entry with a reason and a confidence
- Posts approved entries as native QuickBooks records, tagged so nothing posts twice
- Matches what you already recorded so nothing books twice
Who it’s for
Owners of service & trades businesses
You send statements and answer plain questions. No software to learn — the queue reads like English and works from your phone.
Owners with messy, real books
Multiple companies, mixed-use cards, backlog, personal spend tangled in — that’s the normal case here, not the exception.
Bookkeepers & firms
The keying and matching grind automated, final judgment kept human. Access is granted per company, so a bookkeeper sees only what they should.
White-glove start. We do the setup with you.
- Connect QuickBooks. The standard Intuit sign-in, once per company — accounting scope only. We never ask for payments or payroll access.
- A short intake — where Bookhand becomes yours. Who records income, how payroll runs, your companies, your vendors. Every client’s rules are built around exactly that — set up with us, not picked from a template — which is why it holds up on messy, real books.
- The bank-feed decision. We walk you through it so the QuickBooks feed can’t re-import copies of what Bookhand posts.
- Logins. For you, and your bookkeeper if you have one — each limited to the companies they should see.
- Send the first statements. Expect the first month to hold a lot — that’s Bookhand being honest before it has learned your vendors. It gets sharper every month.
Straight answers
Does the AI post to my books on its own?
No. Every entry is approved by a human first. There is no invisible-write mode.
Do you need my bank login?
No. Bookhand reads the statement PDFs — no bank credentials, no Plaid.
I already enter my customer payments. Won’t this double them?
That’s the exact problem the matching layer exists for — your records get matched, never re-created.
What if a statement is wrong or short a page?
Nothing from it posts until it ties. Every statement is checked against its own printed totals, and if it doesn’t tie, we ask you for the missing page.
Can it delete or change things behind my back?
Voids are $0 records with a note, and every change to your books is logged with a name.
Does it do payroll or taxes?
No. Payroll run through QuickBooks gets matched, not re-created. Tax and judgment questions go to you and your accountant — with the question pre-written.
What access does it have?
QuickBooks accounting scope only, via Intuit’s standard connection. No formal security certification yet — and here’s what does exist: your data is isolated row-by-row from every other client, QuickBooks tokens are stored encrypted, write permissions are separated, and every action lands on a full audit trail.
What does it cost, and how do I start?
Setup is a one-time fee, paid when you say yes. Then $500 every 4 weeks for most businesses, depending on transaction volume, cancel any time. We quote the setup fee on a 20-minute call once we’ve seen how many accounts and companies you run, and the call is where you book.
Connect QuickBooks, send one month. Get it back in 48 hours.
Connect QuickBooks with the standard Intuit sign-in, accounting scope only. Answer two questions: who records your income, and how payroll runs. Then upload one month’s bank statements through the secure link. Within 48 hours of your statements arriving, every line is proposed in plain English against your own chart of accounts, tied to the statement’s own totals, and waiting in your queue with the holds explained. Approve from your phone. Nothing posts without a person’s approval: yours, your bookkeeper’s, or ours on lines you’ve told us to handle. Nothing is charged for the first month. Then book 20 minutes and Gabriel walks you through it.
Tell us the business below and we text you the QuickBooks connect link and the upload link within 5 minutes during business hours.
Send us a note.
Prefer to type? Tell us a little about the business and we call within 5 minutes during business hours, 8 to 5 Central.
Got it. ✓
Thanks — we call within 5 minutes during business hours, 8 to 5 Central. If the month-end pile is on your desk right now, leave it there. That’s kind of the point.